How Pay by Link Works | Payment Process Explained
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How Pay-by-Link Works

Pay by Link works by allowing businesses to send a secure payment request through a link, which the customer can use to complete a transaction online.

The process removes the need to collect payment details manually and allows businesses to take payments across multiple channels, including email, SMS, and messaging platforms.

This makes it a practical solution for businesses that operate in multi-channel environments.

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The Pay by Link Process Step by Step

A Pay by Link transaction follows a simple, structured flow:

1. Payment request is created

A business generates a payment request using their payment system, typically including:

  • transaction amount
  • description or reference
  • customer details

2. Secure payment link is generated

The system creates a unique, secure URL linked to that specific transaction.

This link is tied to:

  • the payment amount
  • the transaction reference
  • the payment session

3. Link is sent to the customer

The payment link can be delivered through multiple channels, including:

This is where Pay by Link supports multi-channel payments, allowing businesses to request payment wherever customer interaction takes place.

4. Customer opens the payment page

When the customer clicks the link, they are directed to a secure payment page.

Here they can:

  • review the payment details
  • choose their preferred payment method
  • complete the transaction

5. Payment is authorised and processed

The customer completes payment using their chosen method, such as:

Authentication steps may apply depending on the method used.

6. Confirmation is provided in real time

Once the payment is completed:

  • the customer receives confirmation
  • the business is notified instantly
  • the transaction is recorded within the system

This removes uncertainty and allows immediate visibility of payment status.

How Pay by Link Supports Multi-channel Payments

Pay by Link is often used as a core component within a multi-channel payment strategy.

Instead of building separate payment processes for each channel, businesses can:

  • generate a single payment link
  • distribute it across different channels
  • maintain a consistent payment experience

For example, a business can:

  • discuss a sale over the phone
  • send a payment link via SMS
  • allow the customer to complete payment immediately

This creates a seamless connection between customer interaction and payment completion.

What Happens After Payment Is Made

After a payment is completed, several processes happen automatically:

  • payment confirmation is logged
  • funds are routed through the payment processor
  • settlement is initiated based on the payment method
  • transaction records are updated for reconciliation

This reduces the need for manual tracking and improves operational efficiency.

Making a multi-channel payment

Settlement and Payment Speed

Settlement speed depends on the payment method used within the link.

  • card payments typically settle within standard processing timeframes
  • Open Banking payments can settle instantly or on the same day

This flexibility allows businesses to optimise for both speed and customer preference.

Integration with Business Systems

Pay by Link can be integrated into existing business systems to streamline operations.

Common integrations include:

  • CRM systems for sending payment requests
  • accounting software for reconciliation
  • customer service platforms for assisted payments

This ensures payment processes fit into existing workflows rather than creating additional steps.

Why Businesses Use Pay by Link for Payment Requests

The process is designed to remove friction at the point where payments are often delayed.

Businesses benefit from:

  • faster payment completion
  • reduced reliance on manual methods
  • improved tracking and visibility
  • the ability to operate across multiple channels without complexity

This makes it particularly useful for businesses that rely on remote or assisted sales.

Making a digital card payment

Connect Customer Interaction to Payment

Pay by Link creates a direct path from conversation to transaction. By allowing businesses to request payment across multiple channels and receive instant confirmation, it supports faster payments, better visibility, and a more efficient payment process.

Get a demonstration of how SOTpay's pay-by-link solution can benefit your business by getting in touch with our team now.

take secure payments by phone

Frequently Asked Questions

How does Pay by Link work for businesses?
Businesses create a payment request, send a secure link to the customer, and receive payment once the customer completes the transaction online.
Can Pay by Link be used across different channels?
Yes. Payment links can be sent via email, SMS, messaging platforms, and other communication channels.
What payment methods can be used with Pay by Link?
SOTpay supports card payments, Open Banking, and digital wallets within the same link.
How long does a Pay by Link payment take?
The payment itself is completed instantly, while settlement depends on the method used.
Do businesses need technical setup to use Pay by Link?
SOTpay provides simple tools or integrations, so businesses can generate and send links without complex development.

Need to ask a question: Request a callback from the team

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